BYLAWS of the
Forest Lake Athletic Association
FOREST LAKE BASEBALL ASSOCIATION
NAME & PURPOSE
SECTION 1: The name of the organization shall be Forest Lake Athletic Association/Forest Lake Baseball Association (FLBA).
SECTION 2: It is the purpose of the organization to provide a youth baseball program that emphasizes fun, development of sound skills and healthy competition.
SECTION 1: Each parent or legal guardian, whose signature appears on a player’s registration form, becomes a member of the FLAAA/FLBA upon payment of the player’s registration fee. Such membership continues in effect for a period of one year, at which time membership is terminated. This membership entitles the member to limited voting rights for election of board members at the annual meeting and to participation in meeting discussions.
SECTION 2: All officers, directors coaches, assistant coaches, and other persons officially engaged in the operation of FLBA become members and remain members until they cease active participation in the affairs of FLBA. Active participation is defined as having performed one or more of the above mentioned functions in the previous six months.
SECTION 1: Annual Meeting: The date of the annual meeting will be held in the fall of each year. The time and place shall be set by the Board of Directors. Notice will be on the website at least 2 weeks prior to the annual meeting.
SECTION 2: Regular Meetings: Meetings shall be held no less than eight times annually, at an agreed upon, time and place.
SECTION 3: Notice: Notice of each regular meeting shall be given to each member of the Board of Directors either verbally or in writing at least 7 days before the meeting. Other members will be notified through web page posting.
SECTION 4: Special Meetings: Special meetings may be called by the Chair or Executive Committee. Notice of Special Meeting shall be given to each Board Member either verbally or in writing at least five days in advance.
SECTION 5: Voting: All Members present at a meeting can participate in discussion, however only Board Members may vote on motions.
BOARD OF DIRECTORS
SECTION 1: Board Role, Size, and Compensation: The Board of Directors is responsible for overall policy and direction of the organization. The Board shall have up to thirteen and not fewer than nine members. Not more than 50% of the Board Members may be current FLBA Head Coaches. The Board receives no compensation other than reasonable reimbursement of expenses.
SECTION 2: Board Elections: Election of new Directors or election of current Directors to an additional term will occur as the first item of business at the annual meeting of the organization in September. Directors will be elected by a majority vote of the qualified voting members who have attended a minimum of 75% of the previous year’s Board Meetings.
SECTION 3: Terms: All Board Members shall serve 3 year terms, but are eligible for re-election. Board terms shall be staggered so that no more than four terms shall expire in one year.
SECTION 4: Quorum: A quorum must be attended by at least 50% of the Board members before business can be transacted or motions made or passed.
SECTION 5: Officer and Duties: There shall be five officers of the Board consisting of the Chair, Vice Chair, Secretary, Treasurer, and Travel Director. The Officers are elected by the Board of Directors at the next meeting following the annual meeting. Their duties are as follows.
The CHAIR shall regularly scheduled Board Meetings, shall preside or arrange for the Vice Chair to preside at each meeting. The Board Chair is also the Chair of the Executive Committee. The Chair may vote, and in the case of a tie, the Chair’s vote determines the result.
The VICE-CHAIR will preside at meeting in the absence of the Chair and assume the duties and responsibilities of the Chair upon the resignation or termination of the Chair until the next annual meeting.
The SECRETARY shall be responsible for keeping records of Board actions, including overseeing the taking of minutes at all Board Meeting, sending our meeting announcements, distributing copies of minutes and the agenda to each Board Member, and assuring that organizational records are maintained.
The TREASURER shall make a financial report at each Board Meeting. The Treasurer shall develop an annual budget for Board approval, maintain all financial records of the organization, disburse funds as directed under Board policy, and make financial information available to the Board and its members.
The TRAVEL DIRECTOR shall coordinate all activities related to league participation as well as act as a liaison and supervisor for coaches.
SECTION 6: FLAAA Rep/Sports Director: Is the primary contact with FLAAA. Must fulfill the responsibilities of a Sports Director as required by FLAAA.
SECTION 7: Ex-Officio Board Member: The Head Baseball Coach for the Forest Lake High School, shall hold an advisory, or ex-officio, position on the Board.
SECTION 8: Vacancies: When a vacancy on the Board exists, nominations for new members may be made by present Board Members. These nominations shall be sent out to Board Members with the regular Board Meeting announcements to be voted on at the next regular Board meeting. These vacancies will be filled only to the end of the resigning Board Member’s term.
SECTION 9: Resignation, Termination, and Absences: Resignation from the Board must be in writing and received by the Secretary. A Board Member shall be dropped for excess absences from the Board if he/she has 5 absences from the regular monthly Board meetings in a year. A Board Member may be removed for other reasons by a ¾’s vote of the remaining directors.
SECTION 1: Executive Committee: The five officers serve as the Executive Committee. Except for the power to amend the Bylaws, the Executive Committee shall have all the powers and authority of the Board of Directors in the intervals between meeting of the Board of Directors, subject to the direction and control of the Board of Directors.
SECTION 2: The Board may create committees as needed. The Board Chair appoints committee chairs.
SECTION 1: The Fiscal year of the organization shall be from January 1 to December 31.
BASEBALL CALENDAR YEAR
SECTION 1: The Baseball Calendar year of the organization shall be from Sept. 1 to Aug. 31.
SECTION 1: These bylaws may be amended when necessary by a two-thirds majority of the Board of Directors. Proposed amendments will be sent out with regular meeting notices for a vote at the next regular meeting.